The Defendify Technology & Data Use Policy Builder tool empowers business leaders to establish a culture of cybersecurity and ensure that policies and procedures are understood, shared, and consistently enforced. Having a technology and data use policy helps to reduce risks associated with cyber attacks by establishing clear procedures, expectations, ownership, and communications around behavior and remediation.
What is a technology and data use policy?
A technology and data use policy outlines how employees use technology and data in the workplace. It’s a crucial cybersecurity tool, setting a clear and strong baseline for employee behavior and training. And since every business is different, not every technology and data use policy will look the same. A few items frequently seen in a technology and data use policy:
Personal Devices: Share your Bring Your Own Device (BYOD) policy and whether personal devices connect to company Wi-Fi.
Email and Communication: Specify how employees are expected to use their email and communicate on behalf of the company (e.g. don’t share sensitive data, don’t harass others, don’t sign up for personal accounts, etc.)
Reporting an Incident: Cover what employees should do if they think they have fallen victim to a cyberattack, criminal activity, malware, ransomware, or breach.
Who are technology & data use policies for?
All organizations should have a technology & data use policy in place to establish a culture of cybersecurity and ensure that policies and guidelines are understood, shared, and consistently enforced.
Why is a technology & data use policy important?
A technology and data use policy sets the stage for how everyone should think about and use technology and data at work—both in the office and for remote work environments. Good, simple, understandable tech and data use policies work to reduce the chance for human error while also mitigating insider threats. Ultimately, these key cybersecurity policies help reduce risks associated with a cyberattack by establishing clear procedures, expectations, ownership, and communications around behavior and remediation, driving improved cyber posture including:
Culture: From day one, set the stage for a cybersecurity-first mindset with a simple, but holistic policy that provides clear direction.
Consistency: Having and sharing cybersecurity guidelines and rules allows for employers, employees, and even partners, to get on the same page and work toward a common goal.
Best Practices: It’s not only important internally, but customers, partners, vendors, and government bodies want to see that you’re taking cybersecurity policies seriously–some even institute requirementsand compliance around it.
Align cybersecurity objectives with compliance goals and HR processes
A strong cybersecurity posture requires close collaboration with not just management, IT, and HR professionals, but also with each employee. A technology and data use policy ensures that everyone, including outside contractors, are aware of your company’s security policies around acceptable and responsible use of devices, network resources, and company data.
Building a Technology and Data Use Policy takes only minutes with Defendify
With the Defendify Technology and Data Use Policy Builder, simply enter your company name and a contact person and then answer a few quick, simple questions. This produces a fully customized policy that addresses multiple security topics such as user expectations around password management, guidelines on confidentiality, and the controlled use of bring-your-own-devices (BYOD).